Associate Specialist - Accounts Payable Vendor Management

Aristocrat is in search of an experienced Associate Specialist in Accounts Payable Vendor Management to join our dynamic team. This position is essential for maintaining our vendor records meticulously and consistently improving our internal processes. You will be part of a world-class organization that values precision and collaboration, working closely with our key collaborators to improve the Accounts Payable experience. This is your opportunity to contribute to a global leader and observe your efforts have a tangible impact!

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What You'll Do

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• Build and maintain vendor records for all regions, including the Americas, ANZ, APAC, and EMEA.
• Demonstrate a strong understanding of global payment methods and VAT groups and rates.
• Set up bank templates for manual payments.
• Manage ServiceNow tickets and respond promptly within 48 hours to email inquiries.
• Assign and monitor tickets to the Fraud Prevention team for bank verification.
• Conduct weekly reviews on vendors on payment hold.
• Update vendor information such as tax IDs, W9s, addresses, and contact details.
• Perform quarterly ABN checks for vendors in Australia.
• Review data for vendors with no transactions in over 15 months and deactivate as needed.
• Support payment runs by correcting vendor bank information if discrepancies are found.
• Perform data cleansing, including reconciliation of data from ERP to Concur.
• Maintain Concur data, including vendor owner and default expense type.
• Contact vendors to gather additional information for setup or changes.

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Work Schedule

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• Hybrid Model: Minimum three (3) days in-office each week (Gurugram location), unless assigned to a flexible shift
• Flexibility to work in various global time zones depending on team or process requirements:

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o   US Hours: 2:30 PM – 11:30 PM IST

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o   Europe Hours: 1:30 PM – 10:30 PM IST

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o   ANZ/APAC Hours: 6:30 AM – 3:30 PM IST

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What We're Looking For

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• Degree or equivalent experience in an accounting-related or similar field.
• Experience with ERPs like D365, Max, SAGE, and ServiceNow is a plus.
• Concur Invoice/Vendor Management experience is a bonus.
• 10-12 years of applicable experience in a comparable position.
• Previous involvement in an international company with teams and procedures spanning multiple regions.
• Outstanding attention to detail to support compliance and control practices.
• Ability to thrive in a fast-paced environment, managing multiple deliverables to tight deadlines.

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Why Aristocrat?

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Aristocrat is a world leader in gaming content and technology, and a top-tier publisher of free-to-play mobile games. We deliver great performance for our B2B customers and bring joy to the lives of the millions of people who love to play our casino and mobile games. And while we focus on fun, we never forget our responsibilities. We strive to lead the way in responsible gameplay, and to lift the bar in company governance, employee wellbeing and sustainability. We’re a diverse business united by shared values and an inspiring mission to bring joy to life through the power of play.

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We aim to create an environment where individual differences are valued, and all employees have the opportunity to realize their potential. We welcome and encourage applications from all people regardless of age, gender, race, ethnicity, cultural background, disability status or LGBTQ+ identity. EEO M/F/D/V

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• World Leader in Gaming Entertainment
• Robust benefits package
• Global career opportunities

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Our Values

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• All about the Player
• Talent Unleashed
• Collective Brilliance
• Good Business Good Citizen

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Travel Expectations

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None

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Additional Information

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This role is subject to mandatory background screening and regulatory approvals. As part of your employment with Aristocrat, you may be required to complete a criminal background check, submit fingerprints, and obtain licenses or registrations with applicable gaming regulatory authorities.

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Aristocrat operates in a highly regulated environment and holds licenses in over 340 gaming jurisdictions worldwide. To meet our global compliance obligations, you will be required to provide the disclosure of relevant personal and background information to government agencies, sovereign nations/tribal regulators, and other applicable gaming regulatory bodies. This is a condition of Aristocrat’s gaming licenses. The specific information required may vary depending on the jurisdiction and project assignment.

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At this time, we are unable to sponsor work visas for this position. Candidates must be authorized to work in the job posting location for this position on a full-time basis without the need for current or future visa sponsorship.