Posted on 
Jul 1, 2024

Executive Assistant and Office Manager

Manager
HR/People Ops, Administration
Linktree
Linktree
Linktree
Series B
101-250
Consumer Products & Tech

Everything you are. In one, simple link in bio.

Join 40M+ people using Linktree for their link in bio. One link to help you share everything you create, curate and sell from your Instagram, TikTok, Twitter, YouTube and other social media profiles.

Job Description

The Role

------------

We are looking for an Executive Assistant and Office Manager. In this role, you will be responsible for providing comprehensive administrative support to our executive team while also providing calendar support to two other execs and overseeing the daily operations of our SF office. This multifaceted position requires a proactive and detail-oriented professional with excellent organizational, communication, people and problem-solving skills. 

As a member of the Executive Support and Office teams, you’ll….

  • Manage executive calendars, including scheduling meetings, coordinating travel arrangements, and organizing both personal & professional appointments.
  • Coordinate and support meetings, including preparing agendas, taking minutes, and following up on action items.
  • Maintain office supplies and equipment, and ensure that the office is clean, organized, and welcoming for employees and visitors.
  • Coordinate and own the relationship with any facilities vendors, such as cleaners.
  • Serve as the primary point of contact for internal and external stakeholders.
  • Coordinate and facilitate internal and external meetings, including booking conference rooms, arranging catering, and preparing meeting materials.
  • Assist with special projects and initiatives as assigned by the executive team, providing support and ensuring deadlines are met.
  • Foster a positive and collaborative work environment by building strong relationships with colleagues and stakeholders.
  • Maintain confidentiality and handle sensitive information with discretion and professionalism.
  • Assist as required with the planning and execution of company events and team-building activities.

Who We’re Looking For

-------------------------

  • 3 - 5 years of relevant industry experience, including supporting multiple executives.
  • Experience arranging complex travel, understanding of working in different time zones, executive support and running an office. Additionally, experience with Google Suite, Slack and Notion will be highly regarded but is not essential.
  • Proactive mindset, highly organized, resiliency to changing environments, attention to detail, collaborative, ability to manage multiple competing priorities

Linktree is committed to providing a competitive compensation package. Our cash compensation amount for this role is targeted at $85,000 -$118,000 in the San Francisco Bay area. Final offer amounts are determined by multiple factors including candidate expertise, the scope of role and level, and may vary from the amounts listed above.

P.S. If you don’t tick every box in this ad, please don’t rule yourself out. We take pride in inclusion and hiring incredible human beings with great potential over ticking boxes – so if this role resonates with you, hit that apply button!

P.S. If you don’t tick every box in this ad, please don’t rule yourself out. We take pride in inclusion and hiring incredible human beings with great potential over ticking boxes – so if this role resonates with you, hit that apply button!

Where and How We Work

-------------------------

We are a global and diverse group offering a truly flexible and family friendly work environment. Kids, pets, and the occasional delivery person are all actively encouraged to appear on our Zoom screens. All of us at Linktree work either fully remote or a flex hybrid approach.

We offer autonomy and flexibility in how you structure your days and weeks. There will be the need for some collaboration outside of your usual 9-5 being a global company, but we aim to work asynchronously where possible.

How we’ll help you thrive

-----------------------------

Our approach to benefits considers the whole person and the unique contributions they bring to Linktree. We want the experience at Linktree to be one that enables people to truly thrive so we can Go Further Together. Some ways we support you:

  • An annual wellbeing allowance to use on things like (but not limited to) fitness memberships, development courses, childcare, travel, charitable donations, pet insurance, home office set up - the choice is yours!
  • 100% coverage (and 80% for your dependents) of your monthly premiums for medical, dental, vision, disability and life insurance for US-based employees.
  • Employer contribution towards your retirement.
  • Generous time off for vacation, holidays, parental leave, volunteer time and other categories.
  • Employee Stock Option Program - we want each and every employee to share in the company’s success as we go further together.

To learn more about our benefits, including our parental leave program, volunteering leave, DE&I initiatives, and more, click here!

Our Story

-------------

We're on a mission to empower anyone to curate, grow and monetize their digital universe. We created the "link in bio" category and are trusted by some of the world's biggest brands and celebrities including TikTok, The UN Environmental Program, The White House, F1, Manchester United, Olivia Rodrigo and Selena Gomez. With over 50M+ users and 40,000 new accounts created everyday, Linktree is the fastest growing leader in our category. Linktree has partnered with some of today’s biggest names like Amazon, TikTok, Snap, YouTube, GoFundMe, Spotify, Google, Stripe, Reddit and more to help unify users’ digital spaces—  and we’re just getting started. Join us in empowering everyone from businesses to creatives in building their online presence.

At Linktree, we celebrate and support everyone’s perspective and background, and we’re proud to be an equal opportunity workplace. We aim to foster a diverse and inclusive environment where all team members have a sense of belonging, because we believe in going further together. Linktree welcomes all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience. If you require accommodations to fully participate in our opportunities, please don't hesitate to reach us at talent@linktr.ee – your needs are important to us.

The Role

We are looking for an Executive Assistant and Office Manager. In this role, you will be responsible for providing comprehensive administrative support to our executive team while also providing calendar support to two other execs and overseeing the daily operations of our SF office. This multifaceted position requires a proactive and detail-oriented professional with excellent organizational, communication, people and problem-solving skills. 

As a member of the Executive Support and Office teams, you’ll….

  • Manage executive calendars, including scheduling meetings, coordinating travel arrangements, and organizing both personal & professional appointments.

  • Coordinate and support meetings, including preparing agendas, taking minutes, and following up on action items.

  • Maintain office supplies and equipment, and ensure that the office is clean, organized, and welcoming for employees and visitors.

  • Coordinate and own the relationship with any facilities vendors, such as cleaners.

  • Serve as the primary point of contact for internal and external stakeholders.

  • Coordinate and facilitate internal and external meetings, including booking conference rooms, arranging catering, and preparing meeting materials.

  • Assist with special projects and initiatives as assigned by the executive team, providing support and ensuring deadlines are met.

  • Foster a positive and collaborative work environment by building strong relationships with colleagues and stakeholders.

  • Maintain confidentiality and handle sensitive information with discretion and professionalism.

  • Assist as required with the planning and execution of company events and team-building activities.

Who We’re Looking For

  • 3 - 5 years of relevant industry experience, including supporting multiple executives.

  • Experience arranging complex travel, understanding of working in different time zones, executive support and running an office. Additionally, experience with Google Suite, Slack and Notion will be highly regarded but is not essential.

  • Proactive mindset, highly organized, resiliency to changing environments, attention to detail, collaborative, ability to manage multiple competing priorities

Linktree is committed to providing a competitive compensation package. Our cash compensation amount for this role is targeted at $85,000 -$118,000 in the San Francisco Bay area. Final offer amounts are determined by multiple factors including candidate expertise, the scope of role and level, and may vary from the amounts listed above.

P.S. If you don’t tick every box in this ad, please don’t rule yourself out. We take pride in inclusion and hiring incredible human beings with great potential over ticking boxes – so if this role resonates with you, hit that apply button!

P.S. If you don’t tick every box in this ad, please don’t rule yourself out. We take pride in inclusion and hiring incredible human beings with great potential over ticking boxes – so if this role resonates with you, hit that apply button!

Where and How We Work

We are a global and diverse group offering a truly flexible and family friendly work environment. Kids, pets, and the occasional delivery person are all actively encouraged to appear on our Zoom screens. All of us at Linktree work either fully remote or a flex hybrid approach.

We offer autonomy and flexibility in how you structure your days and weeks. There will be the need for some collaboration outside of your usual 9-5 being a global company, but we aim to work asynchronously where possible.

How we’ll help you thrive

Our approach to benefits considers the whole person and the unique contributions they bring to Linktree. We want the experience at Linktree to be one that enables people to truly thrive so we can Go Further Together. Some ways we support you:

  • An annual wellbeing allowance to use on things like (but not limited to) fitness memberships, development courses, childcare, travel, charitable donations, pet insurance, home office set up - the choice is yours!

  • 100% coverage (and 80% for your dependents) of your monthly premiums for medical, dental, vision, disability and life insurance for US-based employees.

  • Employer contribution towards your retirement.

  • Generous time off for vacation, holidays, parental leave, volunteer time and other categories.

  • Employee Stock Option Program - we want each and every employee to share in the company’s success as we go further together.

To learn more about our benefits, including our parental leave program, volunteering leave, DE&I initiatives, and more, click here!

Our Story

We're on a mission to empower anyone to curate, grow and monetize their digital universe. We created the "link in bio" category and are trusted by some of the world's biggest brands and celebrities including TikTok, The UN Environmental Program, The White House, F1, Manchester United, Olivia Rodrigo and Selena Gomez. With over 50M+ users and 40,000 new accounts created everyday, Linktree is the fastest growing leader in our category. Linktree has partnered with some of today’s biggest names like Amazon, TikTok, Snap, YouTube, GoFundMe, Spotify, Google, Stripe, Reddit and more to help unify users’ digital spaces—  and we’re just getting started. Join us in empowering everyone from businesses to creatives in building their online presence.

At Linktree, we celebrate and support everyone’s perspective and background, and we’re proud to be an equal opportunity workplace. We aim to foster a diverse and inclusive environment where all team members have a sense of belonging, because we believe in going further together. Linktree welcomes all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience. If you require accommodations to fully participate in our opportunities, please don't hesitate to reach us at talent@linktr.ee – your needs are important to us.

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HR/People Ops
HR/People Ops
Administration
Administration
Hybrid
Hybrid