Accounts Payable Analyst
At Possible, we create financial technology products that are built to benefit our customers’ economic mobility. As a Public Benefit Corporation, it’s not only our mission but our responsibility to succeed. We grow our team accordingly—through a selective process that prioritizes candidate and employee experience alike.
Job Description
Team Information
We are looking for an accountable and detail-oriented Accounts Payable Analyst to join our growing finance team. This role combines hands-on accounts payable ownership with critical support for broader accounting processes.
Equally important is your ability to collaborate closely with our FP&A team, providing timely, accurate data that supports Opex forecasting, cash flow planning, and strategic decision-making. Your contributions will help bridge daily operations with forward-looking financial insights.
Vendor & Payment Management
- Maintain accurate vendor records (e.g., W-9s, tax IDs, banking details).
- Provide tax exemption certificates and manage remittance notices in Airbase.
- Connect with vendors professionally and resolve inquiries promptly.
Invoice Management
- Receive and enter invoices daily through Airbase and Ramp.
- Validate invoice data, including service periods, prices, and GL coding.
- Ensure accurate syncing with NetSuite and proactively troubleshoot issues.
- Clear the AP queue daily to avoid bottlenecks and delayed approvals.
Approval Workflow & Compliance
- Route invoices to spend owners and ensure timely approval in line with policy thresholds.
- Call out urgent approvals (e.g., to prevent service disruption).
- Use and maintain standardized communication templates for vendors and internal partners.
Banking & Treasury Operations
- Record payments via ACH, wire, checks, virtual cards, and international methods.
- Support cash disbursement scheduling, treasury tools, and prepaid platforms.
- Manage and reconcile petty cash and prepaid balances.
Reconciliations & Continuous Accounting
- Reconcile AP aging reports and vendor statements (Airbase ↔ NetSuite).
- Match payments to cleared bank transactions and investigate discrepancies.
- Support the monthly close process, including:
+ GL reconciliations
+ Prepaid amortization schedules
+ Month End Accruals from Vendor expense trend analysis
+ Local sales and revenue tax reporting
Audit, FP&A Collaboration & Financial Reporting Support
- Dig into transaction data to identify anomalies, investigate variances, and prepare reconciliations.
- Compile audit support documentation and respond to auditor requests.
- Generate AP aging reports and collaborate with the FP&A team to support Opex forecasting, budget variance analysis, and cash flow planning.
- Provide timely data and commentary to enable more accurate financial models and budget tracking.
Qualifications & Skills
- 3+ years of experience in accounts payable, accounting operations, or treasury.
- Familiarity with ERP systems (especially NetSuite) and AP platforms (Airbase, Ramp).
- Strong sense of ownership, ability to work independently, and a habit of clearing the AP queue regularly.
- Strong Excel skills, including pivot tables, XLOOKUP, conditional formatting, and data reconciliation techniques.
- Comfort with continuous accounting principles and maintaining real-time data accuracy.
- Experience with month-end close, GL reconciliations, and prepaid amortizations.
- Skilled in vendor communication, issue resolution, and audit documentation.
- Ability to collaborate cross-functionally, especially with FP&A, to support forecasting, variance analysis, and spending oversight.
- Knowledge of U.S. 1099 reporting and tax compliance .
- A continuous improvement mindset—always looking to automate, streamline, and enhance processes.
- Excellent communication skills, with a service-oriented approach toward internal stakeholders and vendors.
Team Information
We are looking for an accountable and detail-oriented Accounts Payable Analyst to join our growing finance team. This role combines hands-on accounts payable ownership with critical support for broader accounting processes.
Equally important is your ability to collaborate closely with our FP&A team, providing timely, accurate data that supports Opex forecasting, cash flow planning, and strategic decision-making. Your contributions will help bridge daily operations with forward-looking financial insights.
Vendor & Payment Management
- Maintain accurate vendor records (e.g., W-9s, tax IDs, banking details).
- Provide tax exemption certificates and manage remittance notices in Airbase.
- Connect with vendors professionally and resolve inquiries promptly.
Invoice Management
- Receive and enter invoices daily through Airbase and Ramp.
- Validate invoice data, including service periods, prices, and GL coding.
- Ensure accurate syncing with NetSuite and proactively troubleshoot issues.
- Clear the AP queue daily to avoid bottlenecks and delayed approvals.
Approval Workflow & Compliance
- Route invoices to spend owners and ensure timely approval in line with policy thresholds.
- Call out urgent approvals (e.g., to prevent service disruption).
- Use and maintain standardized communication templates for vendors and internal partners.
Banking & Treasury Operations
- Record payments via ACH, wire, checks, virtual cards, and international methods.
- Support cash disbursement scheduling, treasury tools, and prepaid platforms.
- Manage and reconcile petty cash and prepaid balances.
Reconciliations & Continuous Accounting
- Reconcile AP aging reports and vendor statements (Airbase ↔ NetSuite).
- Match payments to cleared bank transactions and investigate discrepancies.
- Support the monthly close process, including:
- GL reconciliations
- Prepaid amortization schedules
- Month End Accruals from Vendor expense trend analysis
- Local sales and revenue tax reporting
Audit, FP&A Collaboration & Financial Reporting Support
- Dig into transaction data to identify anomalies, investigate variances, and prepare reconciliations.
- Compile audit support documentation and respond to auditor requests.
- Generate AP aging reports and collaborate with the FP&A team to support Opex forecasting, budget variance analysis, and cash flow planning.
- Provide timely data and commentary to enable more accurate financial models and budget tracking.
Qualifications & Skills
- 3+ years of experience in accounts payable, accounting operations, or treasury.
- Familiarity with ERP systems (especially NetSuite) and AP platforms (Airbase, Ramp).
- Strong sense of ownership, ability to work independently, and a habit of clearing the AP queue regularly.
- Strong Excel skills, including pivot tables, XLOOKUP, conditional formatting, and data reconciliation techniques.
- Comfort with continuous accounting principles and maintaining real-time data accuracy.
- Experience with month-end close, GL reconciliations, and prepaid amortizations.
- Skilled in vendor communication, issue resolution, and audit documentation.
- Ability to collaborate cross-functionally, especially with FP&A, to support forecasting, variance analysis, and spending oversight.
- Knowledge of U.S. 1099 reporting and tax compliance .
- A continuous improvement mindset—always looking to automate, streamline, and enhance processes.
- Excellent communication skills, with a service-oriented approach toward internal stakeholders and vendors.
