Office Manager

We are seeking a highly organized, proactive, and personable Office Manager to serve as the heart and soul of our Sofia office. This role is ideal for someone who thrives in a multifaceted environment, enjoys crafting a welcoming and efficient workspace, and takes pride in being the go-to person for all things office-related. The Office Manager will play a key role in supporting employee engagement, maintaining operational perfection, and encouraging a positive workplace culture.   

Work Schedule & Environment

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• Full-time, on-site presence required: Monday to Friday, 9:00 AM – 6:00 PM.   
• Option for 1 remote workday per week, subject to prior approval.   
• Acts as the primary point of contact for all office-related matters, including supplies, deliveries, facilities, and vendor coordination. 

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Key Responsibilities   

1. Office Operations & Maintenance   

• Be responsible for daily office operations, ensuring a clean, organized, and functional workspace.   
• Maintain relationships with external vendors (cleaning, maintenance, supplies).   
• Conduct weekly sweeps to identify and resolve issues (e.g., broken chairs, desks).   
• Coordinate with Corporate IT for cable management and workspace decluttering.   
• Maintain stock of office essentials: fresh fruits, snacks, milk, soft drinks, etc.   
• Ensure coffee machines, water coolers, and other shared appliances are serviced regularly.   

1. Hybrid Work & Space Coordination   

• Coordinate and supervise the hybrid work policy and OfficeR&D platform.   
• Manage seating arrangements across the 3rd and 5th floors, ensuring efficient team placement and desk utilization.   

1. Meetings, Workshops & Events   

• Coordinate and support internal workshops, team meetings, and visitor logistics.   
• Coordinate with external agencies for larger gatherings and off-site events.   
• Lead planning and execution of company-wide events such as Town Halls, Summer Parties, and Christmas Celebrations. 

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1. Employee Support & Engagement   

• Provide day-to-day support to employees, ensuring their workspace needs are met.   
• Liaise with IT to resolve issues related to company assets and equipment.   
• Champion a clean desk policy and promote a cozy, welcoming office atmosphere.   
• Support the Managing Director with social and engagement initiatives.   

1. Company Apartment & Transportation   

• Lead bookings and logistics for internal and external transportation needs.   
• Be responsible for the company apartment:   

  - Welcome and assist visitors, including weekend coverage when needed.   

  - Maintain cleanliness, stock supplies, and coordinate with the property owner.   

  - Be available for ad-hoc needs and on-call support.   

1. Communication Liaison & Project Support (Optional)   

• Act as a liaison between members of the leadership team when required.   
• Relay urgent messages, coordinate attendance, and assist with scheduling.   
• Support special projects by organizing resources, supervising progress, and ensuring deadlines are met.   

Ideal Candidate Profile

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• Experience in office management, facilities coordination, or administrative support.

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• Strong organizational and multitasking skills.   
• Excellent communication and interpersonal abilities.   
• Proactive and diligent approach.   
• Comfortable working independently and taking ownership of responsibilities.

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Travel Expectations

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None

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Additional Information

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At this time, we are unable to sponsor work visas for this position. Candidates must be authorized to work in the job posting location for this position on a full-time basis without the need for current or future visa sponsorship.