Posted on 
Jan 17, 2024

Executive Assistant to the CEO

Mid-Senior ICs
Administration
Movable Ink
Movable Ink
Movable Ink
Series D
251-1000
Marketing & Marketing Tech

Movable Ink is a software company that provides marketers with technology and expert services to create unique customer experiences.

Job Description

The Executive Assistant will provide administrative, coordination, and project-based support to Movable Ink’s CEO. The person in this role will thrive by building strong relationships across the entire company, and use their in-depth knowledge of each team’s complementary priorities to execute on relevant tasks and initiatives. Responsibilities will evolve regularly, and include frequent interactions with executive leadership; the ideal candidate is flexible, has excellent communication skills and is comfortable navigating in a high-growth, entrepreneurial environment. This candidate must be comfortable working in person at the New York City office 2-3 times/week, as well as responding to correspondence from the CEO and relevant stakeholders outside of standard working hours (e.g. evenings and weekends). 

Responsibilities:

  • Complete relevant administrative tasks for the CEO (e.g. calendar management, travel booking, expense reimbursement, etc.)
  • Act as point of contact between the CEO and internal and external stakeholders
  • Develop understanding of Movable Ink’s tools, systems, and processes, in order to produce reports and presentations, as well as identify areas for improvement
  • Develop a 360-degree view of the organization, be able to connect the dots between initiatives, and become proficient with systems relevant to the CEO
  • Identify, develop, and execute new executive-level initiatives
  • Collaborate with leadership, Executive Support, Workplace Experience, HR, and other teams to ensure strategic alignment across the company
  • Track all tasks and initiatives via collaboration tools (e.g. Asana) to ensure effective prioritization

Qualifications:

  • Comfortable working in-office (New York City) multiple days per week, with potential for international travel. Comfortable with handling correspondence outside of standard working hours (e.g. evenings and weekends), responding to internal and external communications in a timely manner
  • Varied work experience, including but not limited to: tech, marketing, customer service, non-profit, arts, and/or education
  • Effective and flexible communicator, in writing and in person - able to communicate with peers, executives, board members, clients and vendors with the appropriate tone and urgency for the situation
  • Emotional intelligence, discretion, flexible work style, excellent diplomatic skills across all levels of the organization with the ability to inspire others to achieve a common objective
  • Able to effectively prioritize and balance tactical efforts with strategic ones
  • Adherence to deadlines, ability to define priorities, and unfailing attention to detail
  • Experience with coordination and/or project management; event/production management experience a plus
  • Familiarity with basic slide design (Google Slides and/or PowerPoint)
  • Proficiency with Google Suite a plus
  • 2+ years’ previous experience as support staff to a C-level executive within a rapidly-paced, fast-growing company or equivalent a plus

The base pay range for this position is $90,000-$110,000/year, which can include additional on-target commission pay/bonus. The base pay offered may vary depending on job-related knowledge, skills, and experience. Stock options and other incentive pay may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, depending on the position ultimately offered.

The Executive Assistant will provide administrative, coordination, and project-based support to Movable Ink’s CEO. The person in this role will thrive by building strong relationships across the entire company, and use their in-depth knowledge of each team’s complementary priorities to execute on relevant tasks and initiatives. Responsibilities will evolve regularly, and include frequent interactions with executive leadership; the ideal candidate is flexible, has excellent communication skills and is comfortable navigating in a high-growth, entrepreneurial environment. This candidate must be comfortable working in person at the New York City office 2-3 times/week, as well as responding to correspondence from the CEO and relevant stakeholders outside of standard working hours (e.g. evenings and weekends). 

Responsibilities:

  • Complete relevant administrative tasks for the CEO (e.g. calendar management, travel booking, expense reimbursement, etc.)
  • Act as point of contact between the CEO and internal and external stakeholders
  • Develop understanding of Movable Ink’s tools, systems, and processes, in order to produce reports and presentations, as well as identify areas for improvement
  • Develop a 360-degree view of the organization, be able to connect the dots between initiatives, and become proficient with systems relevant to the CEO
  • Identify, develop, and execute new executive-level initiatives 
  • Collaborate with leadership, Executive Support, Workplace Experience, HR, and other teams to ensure strategic alignment across the company
  • Track all tasks and initiatives via collaboration tools (e.g. Asana) to ensure effective prioritization 

Qualifications:

  • Comfortable working in-office (New York City) multiple days per week, with potential for international travel. Comfortable with handling correspondence outside of standard working hours (e.g. evenings and weekends), responding to internal and external communications in a timely manner
  • Varied work experience, including but not limited to: tech, marketing, customer service, non-profit, arts, and/or education
  • Effective and flexible communicator, in writing and in person - able to communicate with peers, executives, board members, clients and vendors with the appropriate tone and urgency for the situation
  • Emotional intelligence, discretion, flexible work style, excellent diplomatic skills across all levels of the organization with the ability to inspire others to achieve a common objective
  • Able to effectively prioritize and balance tactical efforts with strategic ones
  • Adherence to deadlines, ability to define priorities, and unfailing attention to detail
  • Experience with coordination and/or project management; event/production management experience a plus
  • Familiarity with basic slide design (Google Slides and/or PowerPoint)
  • Proficiency with Google Suite a plus
  • 2+ years’ previous experience as support staff to a C-level executive within a rapidly-paced, fast-growing company or equivalent a plus

The base pay range for this position is $90,000-$110,000/year, which can include additional on-target commission pay/bonus. The base pay offered may vary depending on job-related knowledge, skills, and experience. Stock options and other incentive pay may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, depending on the position ultimately offered.

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