Announcing our partnership with . Click here to learn more!
Posted on
Jun 4, 2024
Workplace Manager
Austin
Mid-Senior ICs
Administration, HR/People Ops
Hudson River Trading
At Hudson River Trading (HRT) we are mathematicians, computer scientists, statisticians, physicists and engineers. We research and develop automated trading algorithms using advanced mathematical techniques. We have built one of the world's most sophisticated computing environments, and our researchers are at the forefront of innovation in the world of algorithmic trading.
Job Description
Hudson River Trading is looking for an experienced (Temporary) Office Manager to join our Austin Workplace team for 3-6 months.
As a Workplace Manager, you will be responsible for overseeing day-to-day operational and administrative tasks. You’ll be the point of contact for vendors, HRT employees, and external visitors. This role requires extremely close collaboration within People Operations and other teams across HRT.
The ideal candidate has a hands-on approach, excellent attention to detail, and the desire to make an impact on HRT’s workplace culture.
Responsibilities
- Oversee all aspects of office management, including reception duties; answer incoming and outgoing phone calls, direct calls to appropriate personnel, and respond to slack messages swiftly and professionally
- Manage daily mail (including international correspondence), ensuring timely processing and delivery
- Maintain an inventory of office supplies, including regular audits and updates to ensure everything is well-stocked
- Facilitate a welcoming and positive visitor experience by providing assistance, directions, and a comfortable waiting experience
- Order and manage the office's food and beverage supply, catering to employees' dietary needs and preferences
- Perform basic administrative tasks such as filing, scanning, and printing documents
- Collaborate with building and facilities staff to address operational issues, maintenance requests, and building-related matters
- Maintain an organized and tidy shared office space, promoting a clean and professional work environment
- Uphold compliance with fire and health codes
- Regularly consider ways to engage employees through creative initiatives, recognition programs, and employee appreciation events
- Continuously seek feedback from employees to identify opportunities for improvement and enhance the overall office experience
Qualifications
- A minimum of 2 years of experience in a similar role or in hospitality, food industry or front desk
- Experience working in G-Suite andMacOS
- Strong written and verbal communication skills
- Ability to handle multiple priorities in a time-sensitive and dynamic environment
- Ability to move 40 lbs
Hudson River Trading is looking for an experienced (Temporary) Office Manager to join our Austin Workplace team for 3-6 months.
As a Workplace Manager, you will be responsible for overseeing day-to-day operational and administrative tasks. You’ll be the point of contact for vendors, HRT employees, and external visitors. This role requires extremely close collaboration within People Operations and other teams across HRT.
The ideal candidate has a hands-on approach, excellent attention to detail, and the desire to make an impact on HRT’s workplace culture.
Responsibilities
- Oversee all aspects of office management, including reception duties; answer incoming and outgoing phone calls, direct calls to appropriate personnel, and respond to slack messages swiftly and professionally
- Manage daily mail (including international correspondence), ensuring timely processing and delivery
- Maintain an inventory of office supplies, including regular audits and updates to ensure everything is well-stocked
- Facilitate a welcoming and positive visitor experience by providing assistance, directions, and a comfortable waiting experience
- Order and manage the office's food and beverage supply, catering to employees' dietary needs and preferences
- Perform basic administrative tasks such as filing, scanning, and printing documents
- Collaborate with building and facilities staff to address operational issues, maintenance requests, and building-related matters
- Maintain an organized and tidy shared office space, promoting a clean and professional work environment
- Uphold compliance with fire and health codes
- Regularly consider ways to engage employees through creative initiatives, recognition programs, and employee appreciation events
- Continuously seek feedback from employees to identify opportunities for improvement and enhance the overall office experience
Qualifications
- A minimum of 2 years of experience in a similar role or in hospitality, food industry or front desk
- Experience working in G-Suite andMacOS
- Strong written and verbal communication skills
- Ability to handle multiple priorities in a time-sensitive and dynamic environment
- Ability to move 40 lbs
